Thinking about joining the aya family?
We are excited about your interest in taking the next step to register your child at Aya!
Below are the steps to take for our upcoming academic year. However, registration for immediate enrollment can be done upon availability.
TOUR: Tour Aya, attend an open house, or an info session to learn about our programs.
APPLICATION FORM: Once you are ready to join, fill out an application form for your child online. Click Here to access the application form.
We officially open registrations for the upcoming academic year on January 1st (at 8am)
Applications will be reviewed on a first-come-first-served basis. Priority Consideration is given to those families applying between Jan.1st-March 1st. New applicants will hear back from Aya regarding their acceptance by April 30th.
Applying after March 1st. will automatically place your child on the waitlist. You will be contacted once a spot is available for your child (not by April 30).
Primary program applicants (ages 3-6) must be 3 or 4 years old before the start of the academic year.
Primary applicants at the KG level (age 5 before September 1st) must have a prior Primary Montessori experience.
Elementary applicants (ages 6+) with no prior Montessori experience will be interviewed by the Montessori guide prior to getting accepted.
Applications are for the specific academic year submitted and do not transfer to the following year. This applies to the waiting list for the said year.
New academic year applications are open every January. Applicants may then apply for current year, next year, or both.
REGISTRATION FEE: Once you fill out the application form, a non-refundable $100 registration fee is required (PayPal or Zelle) to initiate the process.
NOTES:
* Submitting an application and registration fee DOES NOT guarantee a spot for your child. Applications will be reviewed on a first-come-first-served basis.
* Applications and registration fees are not transferable to the following year. A new application process starts every January for fresh enrollments.ELEMENTARY ADMISSION PROCESS (for children applying to First-3rd Grades):
Before a decision letter is sent out, the school will contact the parents in March-April to schedule a School Visit for your child. The child will spend half a day in the classroom to shadow group lessons, receive one-on-one lessons, and socialize with classmates. The staff will be assessing the child indirectly during the visit. We want to make sure that a Montessori environment is a good fit for the child especially if joining with no prior Montessori experience.
Parents will receive a request to submit the following:
A. School Record Release Authorization Form (filled out by parents and submitted to the child’s current school).
B. Teacher Recommendation Form (filled out by the child’s current teacher).
C. Parent Questionnaire (filled out by the parents so we can learn more about the child and family).
DECISION LETTER: You will receive a decision letter from us depending on the availability we have for the upcoming academic year in mid-late April.
If a spot is offered, you will be invited to create a parent account on a platform called Transparent Classroom and to sign the Enrollment Agreement.
You will also receive an invite to create an account on our billing app called BrightWheel.
If you submit an application before March 1st, we will inform you in an email on the status of your application by mid-late April.
If you submit an application after March 1st, your application will be automatically placed on the waiting list and we will notify you as soon as we have an availability.
DEPOSIT: Once you receive the decision letter and sign the Enrollment Agreement, a deposit invoice (2-week full tuition value) will be sent to you through our online billing platform (BrightWheel).
If, for any reasons, you are no longer able to bring your child to Aya, you will qualify for a partial refund of the deposit depending on the date of the withdrawal notice as stated below:
75% REFUND with notice before June 1st.
50% REFUND with notice before July 1st.
NO REFUND after July 1st.
For registrations that occur after July 1st, and for year-round enrollment including our (0 - 3) age program, a deposit is required right after the acceptance of the offered spot (No grace period or refunds).
NOTE: The Enrollment Agreement & Deposit MUST be fulfilled within 2 weeks upon receipt of decision letter. Failure to do so will result in losing the space reserved for the child. The child will then be placed back on the waiting list.
REQUIRED FORMS: Once you submit the deposit, we will assign you all the required forms. You must download all the forms and drop them off in person on or before your child’s first day of school:
Health Forms: filled by parents and doctor.
Vaccination Records: up-to-date from child’s pediatrician.
Emergency Form.
Copy of child’s birth certificate.
Allergy/Asthma/Medication Administration Authorization (if applicable)
Individual Feeding Plan & Activity Schedule (infants & toddlers ONLY)
All About Me Form
ORIENTATION: Attend our parents’ orientation (Date/Time TBD) & bring your child for a House visit before the first day of school (online scheduler will be sent out in July).
If you have any questions, please email us at office@ayamontessori.com
Summer Camp Admission Process
Summer Camp admission does not follow the academic year process above.
Aya staff will get back to summer camp applicants within 1 week. Availability is on a first-come-first-serve basis.
Next Steps:Upon accepting a child, parents will receive an invite to join our online portal, Transparent Classroom (TC).
Parents will be assigned the summer camp enrollment agreement to review and sign.
Parents will be invited to our second online portal, BrightWheel for billing registration.
A monthly invoice for each summer term will be sent via Brightwheel to be fulfilled within 1 week.
Enrollment documents will be assigned via TC to fill out and sign. They can be dropped off on the first day of summer camp.